ERASMUS PLUS SMS
How to register
Application procedure 2017/2018
Application procedures for Erasmus+ students are divided into two phases:
- Nomination (Sending Institutions communicate the lists of selected students to the University of Parma)
- Application (each student applies to enrol at the University of Parma)
After the nomination by your Home University, you must fill in our online Application Form and then send it by e-mail to the Erasmus and International Home of the University of Parma along with the required application documents.
The application procedure is available online during two different periods:
- 1 to 30 May for students attending the first semester or the entire academic year 2017/2018
- 1 to 30 November for students attending the second semester academic year 2017/2018
The online procedure consists of 3 steps:
- Password Activation
- Application Form (to be printed at the end of the procedure)
By the deadline of the application session, the scan copy of the following documents must be sent by e-mail to firstname.lastname@example.org, in a readable PDF format:
- Application Form (with photo and signature)
- Copy of your ID (Identity Card for European citizens, passport for Non-European citizens)
- Official declaration of your Home University stating the level of your language proficiency
- The Erasmus+ Learning Agreement, signed by you and by your Home University (for the first semester, the Learning Agreement can be sent later than the specified deadline, however we must receive it within the 31st July 2017).
Medical students must also send:
- an official updated copy of their Transcript of Records
- a vaccination certificate
IMPORTANT! - Take note and keep record of the password created during the online procedure: you will need it to get access to the student account that will be given to you during the enrolment procedure upon your arrival in Parma.
Language requirements and Italian courses for foreigners
The minimum level required of exchange students is:
- Italian A2 for the courses taught in Italian;
- English B1 for the courses taught in English.
Italian courses for foreigners
The University of Parma organises courses of Italian as a foreign language starting from level A2 to help foreign students reach at least B1 level before sitting exams.
Exchange students who aim to attend these courses must fill in their Learning Agreement with the following component codes and component titles:
- 1006315 - LINGUA ITALIANA PER STRANIERI I (4 ECTS)
- 1006321 - LINGUA ITALIANA PER STRANIERI II (4 ECTS)
- 1006583 – LINGUA ITALIANA PER STRANIERI III (4 ECTS)
In order to access the Italian courses it is necessary to be in Parma by the date of the entry test, so that students can have a place in the class matching their level.
Further information is available on the web page dedicated to the Italian courses for foreigners, on the website of the Department of Humanities, Social Sciences and Cultural Industries.
Download the Erasmus+ Learning Agreement guide and template (to be typewritten).
Refer to the list of the Professors responsible for incoming mobility for each Department. They are the point of reference for the educational content of exchange students' study plans and for the approving of Learning Agreements.
Please note that the Learning Agreement can only be changed once per semester, by using the specific section for changes on the document (“During the Mobility”), before the following deadlines: 30th OCTOBER (first semester) and 30th MARCH (second semester).
Make sure that a signed copy of your Learning Agreement and of the changes section is filed at the Erasmus and International Home.
Before your arrival
We recommend that you check the Academic Calendar in order to organise your stay.
The first semester generally starts in September/October and ends in January, whilst the second semester starts in February/March and ends in June. Examinations are usually held in the winter session (January and February), the summer session (June and July) and the autumn session (September and October). Please be aware that Erasmus+ students must close their mobility period within the 30th September and must not exceed 360 days from the arrival date.
However, courses calendars may vary for each Department: check your Department website regularly for detailed information on lessons and exams periods, lecture timetables and syllabuses. Here you can find an extract of main dates for each Department.
As soon as you arrive in Parma, you must come to the Erasmus and International Home during the opening hours in order to complete your enrolment, bringing with you 2 passport-size photos.
Upon your enrolment as an exchange student at the University of Parma, you will receive:
- the Certificate of Arrival (with the date of your arrival at the Erasmus and International Home);
- your exam booklet;
- your e-mail address as student of the University of Parma, which will be your username linked to the personal password that you created during the online application procedure. Your student account (which will be active only after the enrolment) will be necessary to access the e-mail box “Appost@ per te” and all the University online services;
- your Italian tax code (Codice Fiscale), released by the tax office (Agenzia delle Entrate);
- assistance to upload a digital photo for the Student Card on your online University profile.
The Student Card is the multiservice card of the University of Parma: a personal identification badge that enables the access to the University services and that can also be used upon specific request as a reloaded debit card linked to a bank account.
The Student Card can be activated at the Erasmus and International Home upon the enrolment procedure and the uploading of your digital photo on your online University profile.
You must sign up for exam sessions online by accessing your student profile with your username and password.
When you pass an exam, the professor registers your grade both online and in your exam booklet, that you must always take with you to the exams sessions.
At the end of your exchange period
Before returning to your home Country, make sure that the results of all your exams are registered online and on your exam booklet.
In order to close officially your exchange period, you must go to the Erasmus and International Home, where you will get your Certificate of Attendance. You will also need to hand in your exam booklet to the Erasmus and International Home staff, who will verify if all the exams you have taken have been correctly recorded.
Once this procedure is completed, the Erasmus and International Home will issue your Transcript of Records (“After the Mobility” section of your Learning Agreement) and send it by e-mail to your Home University.
Entry visa for study purposes
VISA for Non-European exchange students
We strongly recommend that you familiarise yourself with the rules regulating your arrival and stay in Italy, and the papers needed. Students from NON-EU Countries generally need an entry visa for study purposes. The visa request must be submitted to the Italian diplomatic representative (Italian Embassy or Consulate) in your Country of residence. The visa can be obtained from Italian Embassies and Consulates upon production of a Letter of Acceptance or an official document from the University of Parma stating that you have been accepted as an exchange student.
Exchange students who need a letter of acceptance for a visa must contact the Erasmus and International Home at email@example.com in due time (at least two months before arrival) and send all the necessary data (by using the specific chart.xls).
You can check if you need a visa to enter Italy on the website of the Italian Ministry of Foreign Affairs and International Cooperation.
Further information is available here.
If you come from a Non-EU country and you are spending more than 90 days in Italy, you must apply to the Italian authorities for a Residence Permit for study purposes within 8 working days from the date of your arrival in Italy.
In order to apply for the Residence Permit (which costs around 80 €) you will need:
- a copy of your passport;
- declaration of hospitality (suitability of accommodation) and an official document certifying your enrolment at the Italian University you are going to attend (e.g., for exchange students, a copy of our acceptance letter for visa, approved and stamped by the Italian Embassy/Consulate of your Country of residence);
- a copy of your Accident and Health insurance policy, which must be valid in all Italy and cover the whole duration of your stay;
- proof that you have sufficient financial coverage for your stay in Italy and your journey (e.g. copy of your bank statement or assignment of study grant with monthly amount).
If you need help with the above-mentioned documents, contact the Erasmus and International Home.
Once you have submitted your application, you must bring to the staff of the Erasmus and International Home a copy of the receipt and then a copy of the Residence Permit card as soon as it is available.
Finding accommodation in Parma
The Welcome Service (Servizio Accoglienza) of the University of Parma supports European and International students in finding accommodation.
Any queries or requests for assistance may be sent to the Welcome Service at firstname.lastname@example.org.
The office is in:
V.lo Grossardi, 4 (C/o Casa dello studente)
The University of Parma also participates in Housing Anywhere, a platform specifically devised to help students find temporary accommodation.